SUMMARY DESCRIPTION & JOB PURPOSE
The primary responsibility of this position will be financial and operational leadership and oversight for the IYF Kazakhstan office under the technical supervision of the Director, Field Office Finance & Administration at IYF-USA and daily oversight of the Program Director. This position shall be responsible for the administrative and financial management, accountability requirements, and human resources management of the office. This position must assure the contractual integrity of all agreements entered into by the organization, looking out for the interests of the organization and manage the project procurement process. In addition, this position will oversee sub-grantee financial management, compliance and reporting. The Manager will provide technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with regulations and serve as the financial liaison to IYF-Baltimore, local NGOs, other implementing partners and implementing units.

The Finance and Administration Manager will be based in Atyrau, Kazakhstan. The ideal candidate will be a person with a commitment to international development and values-driven work environment, with a thorough understanding of accounting, finance, taxes, payroll in Kazakhstan. To be eligible for this position, applicants must have the legal authority to work and reside in Kazakhstan; this position is a local hire position and local nationals are encouraged to apply.

ROLES & RESPONSIBILITIES

  • Accounting/Finance
    • Responsible for all aspects of Kazakhstan office financial management and accounting.
    • Ensures compliance and consistency with IYF policies and procedures, as well as compliance with the terms and conditions of any donor agreements governing the work in the office.
    • Records and accounts for daily transactions, ensuring accuracy and completeness of required files and supporting documentation serving as evidence of transactions.
    • Ensures sound cash management of local bank accounts and maintains petty cash fund.
    • Processes cash disbursements in accordance with financial management policies and established approval levels.
    • Processes payroll, remits tax and other government contributions and reports to local agencies.
    • Responsible for full accounts payable function from procurement through payment of invoices.
    • Process employee expense reimbursements.
    • Ensures timely payment to all IYF payees and maintains sufficient and complete payee files.
    • Prepares monthly financial reports for IYF Baltimore and internal management reports for the Country Director containing budget to actual expenditure information.
    • Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
    • Responsible for procurement activities in accordance with IYF procurement policy.
    • Prepares and submits reports and filings in compliance with local government laws.
    • Provides assistance to program staff in office and project budget preparation.
  • Grants/Compliance Management
    • Oversees sub-grantee financial management and monitoring, reviews budgets and financial reports, identifies technical assistance and capacity building needs, and implements appropriate compliance controls in response to risks.  
  • Office Operations/Administration
    • Manages all matters related to the operations and administration of the office.
    • Ensures registration requirements are kept current at all times and files statutory returns and renewals.
    • Manages office lease to make sure it is current and amendments are processed as required.
    • Oversees administration of human resources, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc.
    • Manages local information technology contract ensuring infrastructure needs of the office are met, including properly functioning IT equipment, routine maintenance, security over IT (anti-virus software and regular backups).
    • Maintains office files.
    • Operate office equipment, such as photocopy machine and scanner.
    • Identify any problems and challenges that may arise and suggest solutions accordingly.
    • Carries out any other tasks as assigned by the Program Director and Director, Field Office Finance & Administration at IYF-USA.

SUPERVISOR
Technical supervision and oversight of finance, accounting and administration duties will be provided by the Director, Field Office Finance & Administration at IYF-USA.  Daily oversight will be provided by the Program Director at IYF-Kazakhstan.

QUALIFICATION REQUIREMENTS

  • Minimum of a bachelor’s degree in Accounting and 10 years of relevant work experience.
  • Minimum of 5 years’ experience working in the senior Country Finance Manager role on accounting/financial management of development programs with non-profits.
  • 3-5 years’ experience providing administrative support to an international organization, including dealing with good procurement, contracts management, and HR related matters.
  • Knowledge of QuickBooks multi-currency accounting software (field-based accounting).
  • Experience with computerized accounting and strong organizational and leadership skills
  • Strong analytical ability and attention to details.
  • Excellent oral and written English fluency required.  Proficiency in Russian/Kazakh language required.
  • Excellent communication, listening and interpersonal skills with ability to understand sensitivities in dealing with wide variety of people from many countries and cultures.
  • Ability to manage projects, deadlines, and priorities in high pressure environment.
  • Commitment to international development and values-driven work environment.

LOCATION
Atyrau, Kazakhstan

TO APPLY
Please submit the following documents in English via email to [email protected] with “Kazakhstan – Finance & Administration Manager” in the subject line:

Applications will be reviewed as received. Local nationals are encouraged to apply.

The International Youth Foundation is an Equal Opportunity Employer.

 

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